F.No. S/6 MISC-362/2001 CFS(M)

Imp no 25
Exp. no 25
PUBLIC NOTICE NO. 34/2002 Date:14.03.2002

Sub: Introduction of Bond management system and Extension of ICES-Imports to processing of Bills of Entry relating to goods:

Subject : procedure for working of DEPB verification section.
The procedure for DEPB verification has been reviewed by CFS Mulund.

It has been observed that the procedure requires certain modification for further strengthening the procedural safeguards to prevent abuse and speedy verification of DEPB licence. The following procedures shall henceforth be followed, in modification and suppression of the procedure followed hereto.

2. The DEPB scrip for verification will be submitted by the exporter in the DEPB verification section of CFS – Mulund, wherein the DEPB scrip is showing the port of registration as CFS Mulund and from where the exports had taken place. The DEPB scrip along with the relevant documents as detailed separately will be accepted for verification in the section on all working days between 10.30 a.m to 1.00 p.m.

3. No person other than cha who has engaged during the export shipment or an authorized employee of the company will make the submission of documents in DEPB verification section.

3.1 In case of submission under self category the procedure followed will include that the employee of the company/firm holding the DEPB scrip and duly authorized to submit DEPB scrip shall contain an identification number from DEPB section. For this purpose a certificate issued by the DEPB scrip holder in favour of the person as per format given in the Annexure – D shall be presented in triplicate to the clerk. The details shall be entered in a register a per proforma given in annexure E and continuos running serial number in the form of XXX/year shall be given against this entry the clerk in his own handwriting. This number shall be the identification number for the person concerned and shall be endorsed by the clerk under his signature and stamp on both the copies of the certificate. One copy of this certificate shall be returned to the concerned person and another copy shall be kept in office records in a separate file, which shall be under personal custody of the clerk and shall be kept under lock and key by him.

3.2 Once a person has been registered as above on recommendation of any company/firm, he /she will be eligible to submit and receive DEPB scrip’s of the of the company /firm for verification. However, for all scrip’s presented for verification, an authority letter issued by the scrip holder in the proforma given in “Annexure F” which must contain the registration number for the person and the scrip numbers to be submitted, shall be attached in respective verification files, The file along with other documents shall be submitted to receiving clerk. The receiving clerk shall verify that the file is being submitted by authorized person.

3.3 In case, the CHA who was not engaged as CHA by the exporter at the time of export shipment in making submissions of documents, the application will be signed by the proprietor/partner of the CHA firm. He will also certify that for processing of the documents before customs, he has not engaged the services of any person who is not in roll of his employment.

4. DEPB scrip and triplicate copy of shipping bill in original along with the photocopies of documents duly authenticated by the exporter as detailed in “ANNEXURE,- A” will be submitted by the authorized representative of the exporter/CHA as above. At the time of receiving the DEPB scrip, the information as detailed in Annexure –B will above be submitted in triplicate. The receiving clerk will verify the original DEPB scrip and triplicate copy of shipping bill and any other original documents submitted is correctly tendered at the time of submission. The receiving clerk will sign of copy of the acknowledgement (to be submitted in duplicate) in token of having received the DEPB scrip as detailed in “Annexure – C” Two receipts will be retained in the file and one copy will given to the authorized person after giving required serial number. The person submitted DEPB scrip will affix his signature, full name, CHA No., Cardex No. in the application as also in the Annexure – B to be maintained for the purpose in the DEPB verification section.

5. The statement of facts should also be submitted as detailed in ‘Annexure – G’ and details given based on the photocopy of documents submitted by the exporter.

2.1 To avoid objection relating to rate of DEPB entitlement, Telegraphic Transfer (T.T) rate, Exchange rate, shipment date, Bank Realisation Certificate etc., evidence in photocopy duly signed by the exporter should be submitted for verification in the section.

2.2 No oral observation/query will be communicated to the exporter/CHA by the EO/AO and only written objection will be communicated with of Dy./Asstt. Commissioner.

3. In case the exporter is seeking issue of General Release Advice (GRA) for its utilisation in any other custom house, at the time of granting approval for verification of DEPB scrip, the AO and the Dy./Asstt. Commissioner would also pass appropriate orders for the GRA. Hence at the time of submission of documents for verification, if as required the application should also be made by the exporter/CHA representative. This will save reprocessing of documents for GRA.

4. After the approval for verification in order has been accorded Dy./Asstt. Commissioner the DEPB licence (scrip) will be registered in the DEPB verification, section by the registration clerk. Thereafter, licence will also be registered in the licence section and on the computer of CFS – Mulund for further debits of the licence including debits for GRA/TRA as the case may be and for clearance of Bill of Entry. Necessary endorsement of the reverse of DEPB licence will be made by the clerk and it will also be punched before return.

5. After the DEPB licence has been verified and registered, the original licence will be removed from the submission file by the receiving clerk. The original licence will be returned in exchange of the acknowledgement in original issued for the receipt of licence. The receiving clerk will affix his signature of the office copy of the acknowledgement in the file. At the time of handing over the licence/GRA the concerned clerk will obtain acknowledgement after due satisfaction of identity of the person as the same person who submitted the licence. In case the GRA has been approved for issued, one copy of the GRA will also be handed over to the exporter/ CHA along will DEPB scrip.

ISSUE OF GRA

6. In the case where exporter DEPB licence scrip holder is seeking issue of GRA at the time of seeking verification by Dy./Asstt. Commissioner, the clerk issuing the GRA will maintain a proper record of GRA being issued, under the signatures of Appraising Officer /Dy. Commissioner DEPB Verification Section. One copy of the GRA will be handed over to the CHA/Exporter. The list of all GRAs will be faxed on daily basis from DEPB verification section to respective Dy. Commissioner of Customs (E.P), New Custom House, Dy. Commissioner of Customs, Licence Section, Air Cargo Complex, Sahar, Mumbai, Dy. Commissioner of Customs, JNPT.

Sd/
(RAMESH RAMACHANDRA)
COMMISSIONER OF CUSTOMS (GENERAL)


ATTESSTED


(A.K.GOSWAMI)
ASSTT. COMMR. OF CUSTOMS
CFS-MULUND

ANNEXURE ‘A’

LIST OF DOCUMENTS TO BE SUBMITTED AND PLACED SERIALLY IN THE SUBMISSIONS FILE BY THE EXPORTER
1. Acknowledgement for submission of DEPB scrip for verification. (in duplicate)

2. Index of documents submitted.

3. Authorisation letter of the exporter, if CHA other than the one was engaged at the time of export shipment, the acceptance of the CHA for undertaking verification (this is to be signed by proprietor / partner of the CHA firm.)

4. Application of the exporter with the request for verifying the DEPB scrip.

5. Statement giving the details for each DEPB licence for the shipping bill no / date, description of the goods, Net weight, Gross weight, DEPB serial number, SION no., DEPB cap if applicable, Exchange rate as in the shipping bill and Realisation Rate (TT), FOB value as shown in the shipping bill, Bank Realisation Certificate, DEPB rate and entitlement amount.

6. Triplicate copy of the relevant shipping bills with enclosures / declarations.

7. Original and one photocopy of DEPB scrip with enclosures.

8. Copy of AR4 form in original.

9. Mate Receipt / Bill of Lading showing “Shipped on Board”.

10. Bank Realisation Certificate.

11. Any other documents considered relevant by the exporter.

ANNEXURE ‘B’

SUBMISSION SHEET FOR DEPB VERIFICATION SCRIP

1.	Serial No.& Date
2.	Name of the party and IEC
3.	Licence Number and port of Registration
4.	Issuing office – DGFT
5.	DEPB No.and date
6.	DEPB face value
7.	Shipping bill nos. and date ( if more space is required please attached separtate sheet)
8.	EGM No. and date
9.	Name and signature of the authorised person CHA / Exporter
10.	Sign of Receiving Clerk
11.	Examining Officer
12.	Appraising Officer
13.	Asstt. Commissioner
14.	EGM verification / Entry Clerk
15.	Registration Number and Clerk
16	Sign of Receiving Clerk

ANNEXURE ‘C’

			{
			{
DEPB SECTION                   {
CFS- MULUND                    {	(to be presented in triplicate)
MULUND (WEST)                {
MUMBAI – 400 080.            {
                                      {
			{
DATE:                              {
                                      {
                                      {

RECEIVED DEPB NO………………………………………………………………… DATED ……………………. FOR VERIFICATION WHICH HAS BEEN ENTERED IN THE PRESCRIBED REGISTER AT SR. NO …………………………. VERIFIED DEPB MAY BE COLLECTED BETWEEN 3

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