Public Notice No.54/2005
Import --- 36/2005
Export --- 36/2005

PUBLIC NOTICE No.54/2005 Date 15-9-05

Sub. - Implementation of the Risk Management System-Creation of a Centralized CHA Directory-regarding

The Custom House Agents and all concerned are requested to take note that following the no registered at one Custom House have been permitted to operate at all other Customs Houses. Presently, CHAs are required to register their particulars in the directories of the Indian Customs EDI System (ICES) in each of the Custom Houses where they intend to operate and also to intimate the Custom House regarding their intention to commence operations. To eliminate the need for the CHA to register at each ICES location separately, a central facility is being created whereby the centralized directory of CHAs will be maintained by the CHA Section of the License issuing Custom House. Once this directory is created, if the CHA desires to begin operations at a Customs location for the first time will only have to intimate in writing to the concerned Commissioner of Customs in terms of section 9(2) of the CHA LR, 2004.

2. For the creation of a centralized directory of the CHAs, data related to Custom House Agents (CHA) being maintained in the directories of the ICES is undergoing verification and validation, with a view to eliminating the duplicate entries, errors(if any) and updating of names, addresses and other particulars of the CHAs.

3. Presently, registration numbers being issued to CHAs by the Custom Houses are not unique and therefore, there is a possibility of duplication in the registration numbers. Most CHAs have not provided the data for the Permanent Account Number (PAN) issued by the Income tax Department. It has neen decided to make the PAN number as the unique identifier and will be used as the CHA Code. The Business Number issued to the CHA will be in the following manner:

XXXXX XXXXX	CH	001
( PAN NUMBER)	Indicating that the party is a Custom House Agent	Branch Serial Number

4. The following procedure will be followed for the updation of the CHA registration:

1. A facility will be created at the Service Centre of the ICES location which has issued the License to the CHA for getting registration particulars entered. The CHA is required to submit the particulars to the Service Centre in the prescribed format as per Annex I enclosed herewith. The CHA is required to provide copies of –

a. A self-attested copy of the PAN card and License.

b. CHA registration particulars in ICES. (CHAs can obtain the registration information in ICES from the enquiry counters of the respective Service Centres-falling under the jurisdiction of the CHA/Policy Section.

2. The Service Centre operator, after entering the particulars, would provide a checklist for verification by the CHA’s representative. The CHA must verify the particulars and in case of any error detected on the checklist, the CHA must get information corrected and return the signed checklist to the Service Centre for submission to the CHA Section/Policy Section for verification.

3. The Officer of the CHA Section/Policy Section shall verify the particulars entered, with the documents submitted and also with the records available with the Section. The officer shall update the information, wherever required.

4. On completion of verification by CHA Section/Policy Section, the latest PAN based CHA directory for the Commissionerate, the directory will be loaded on a Central Server. This information will be replicated at all ICES locations.

5. The database update will be done of the CHA directories at all ICES locations and replicated in all ICES Locations by October 15th 2005 CHAs, who have not got their registrations updated in the manner specified above, will not able to operate in the Custom House using their earlier registration numbers, since after a specified date, PAN shall be the only identifier.

6. The CHA Associations are requested to give wide publicity to this Notice and work towards the timely completion of the above exercise.

Sd/-
( A.K.PRASAD)
COMMISSIONER OF CUSTOMS (IMP)

ATTESTED

(D. H. VAINGANKAR)
DY.COMMISSIONER OF CUSTOMS (EDI)

Issued from File No-S/1-61/2005 EDI (Import)

Annex I- Form for registration of PAN

Sr. No.	Details
1	PAN
2.	Existing CHA Regisration No.
3.	Name of Custom House :
4.	Name of Licensee :
5.	Registered Office Address : Building Name Building No./Plot No. Street Name Locality City State PIN Code
6.	Telephone No. :
7.	E-mail address :
8.	Name of the Proprietor/MD/ :
9.	Details of contact persons:- Name Designation Phone No (s) Mobile No (s) E-mail
10.	Date of Registration
11.	Date of expiry
12.	ICEGATE registration, if any
13.	E-mail address for message transmission:
14.	Addresses of the branch offices: (Please provide addresses of all your branch office) Building Name Building No./Plot No. Street Name Locality City State PIN Code Telephone No. E-mail address
15.	If the license is in operation in ports other than the one where it was issued then the following details: Custom House: Licence No. : Office address: Building Name Building No./Plot No. Street Name Locality City State PIN Code Telephone No. E-mail address Contact persons details Name Designation Phone No. (Office) Phone No. (Res.) E-mail address ( Name & Signature)

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