(i) Authorised dealers should provide columns in their Export Bills Register for recording GR/PP form number, due date of payment, the fortnightly period of R Supplementary Return with which ENC statement covering the transaction was sent to Reserve Bank and the period of R Supplementary Return with which the duplicate copy of GR/PP form is submitted to Reserve Bank. These entries will enable authorised dealers to watch closely realisation of bills and also to ensure that they have reported all transactions to Reserve Bank.

(ii) Authorised dealers should ensure that all types of export transactions are entered in the Bills Register and are given bill numbers on calendar year basis (i.e. January to December). The bill numbers should be recorded in ENC statement and other relevant returns submitted to Reserve Bank.

(iii) While handling documents against exports, authorised dealers should record against relative entry in Bills Register, the amount of commission and/or discount declared by exporters on GR/PP forms to facilitate reference while dealing with applications for remittance/deduction from the invoice on account of commission/discount.vvv