EXCHANGE CONTROL DECLARATION (GR) FORM NO.Duplicate
| Exporter | Invoice No. & Date | SB No. & Date |
| AR4/AR4A No. & Date |
| Q/Cert. No. & Date | Importer-Exporter Code No. |
| Consignee | Export Trade Control | |
| | | If export under: |
| Deferred Credit | |
| Joint Venture | |
| Rupee Credit | |
| Others | |
| RBI’s Approval/Cir. No. & Date |
| Custom House Agent | L/C. No. |
| Pre-Carriage by | Place of Receipt by
Pre-Carrier | Type of shipment : | |
| Outright Sale | |
| Consignment Export | |
| Vessel/Flight No. | Rotation No. | Others (Specify) | |
| | Port of Loading | Nature of contract CIF | | /C&F | | /FOB | |
| | | Other (Specify) | | |
| | Port of Discharge | Country of Destination | Exchange Rate u/s 14 of CA Currency of invoice |
| S. No. | Marks & No. | Container Nos. | No. & Kind of Pkgs. | Statistical Code & Description of Goods | Quantity | Value FOB |
| | | | | | | |
| | Net Weight | |
| | Gross Weight | |
| | Total FOB value (in words) |
| Analysis of Export value | Currency | Amount | Full export value or where not ascertainable, the value which exporter expects to receive on the sale of goods. |
| FOB Value | | | |
| Freight | | | |
| Insurance | | | Currency | |
| Commission Rate | | | | |
| Discount | | | Amount | |
| Other Deductions | | | |
EXCHANGE CONTROL DECLARATION (GR) FORM NO.| Is Export under L/C arrangements? | Yes | | No | | For customs |
| If yes, name of advising bank in India | Customs Assessable value Rs. |
Bank through which payment is to be received | (Rupees) |
| |
| |
| | Export value Verified |
| | | Customs Appraiser |
| | Cargo shipped in full/part | |
| | Quantity | |
| | Value | |
| | | |
| Whether payment is to be received through the ACU Yes/No | | Date of Shipment | Customs Appraiser |
| | | |
| | |
| Declaration under Foreign Exchange Management Act, 1999: I/We hereby declare that I/we am/are the Seller/Consignor of the goods in respect of which this declaration is made and that the particulars given above are true and that (a) *the value as contracted with the buyer is the same as the full export value declared overleaf/ (b) *the full export value of the goods is not ascertainable at the time of export and that the value declared is that which I/we, having regard to the prevailing market conditions, expect to receive on the sale of goods in the overseas market. |
| I/We undertake that I/we will deliver to the bank named herein the foreign exchange representing the full export value of the goods on or before @.____________ in the manner specified in the Regulations under the Act, I/we further declare that I/we am/are resident in India and I/we have a place of business in India. |
| I/We* am/are OR am/are not in Caution List of the Reserve Bank of India. | |
| Date (Signature of Exporter) |
| @ State appropriate date of delivery which must be within six months from the date of shipment, but for exports to warehouses established outside India with the permission of the Reserve Bank, the date of delivery must be within fifteen months. |
| *Strike out whichever is not applicable |
| FOR AUTHORISED DEALER’S USE |
|---|
| Uniform Code Number |
| *Indicate (c) in the box applicable |
| Date of *(i) negotiation | | (ii) receipt for collection, | | Bill No | |
| Type of Bill* (i) DA | | (ii) DP | | (iii) Others (Specify) | | |
| Type of shipment : *(i) Firm Sale Contract | | (ii) Consignment Basis | | |
| (iii) Others (Specify) | | |
| The GR Form was included in the statement sent to the Reserve Bank with the R Return for the fortnight ending sent on |
| We certify and confirm that we have received the total amount of (Currency) (amount) as under being the proceeds of exports declared on this form. |
| Date of receipt | Currency | Credit to Nostro Account in Country | Debit to NR Rupee Account of a Bank in _________country | Period of R Return with which the realisation has been reported to RBI |
| | | In our name | In the name of* | Held with us | Held with* | |
| (1) | (2) | (3) | (4) | (5) | (6) | (7) |
*(Write the name of the concerned Indian Authorised Dealer Branch)
Any other manner of receipt (Specify)
(Stamp & Signature of Authorised dealer)
Date :____________________________
Address :_________________________
SPACE FOR USE BY RESERVE BANK OF INDIASDF
[See Regulation 3(1)]
[In duplicate]Declaration under Foreign Exchange Management, Act, 1999 :
I/We hereby declare that I/We am/are the *Seller/Consignor of the goods in respect of which this declaration is made and that the particulars given in the Shipping Bill No. ________ dated _________ are true and that (a) *the value as contracted with the buyer is the same as the full export value declared in the above shipping bill (b) *the full export value of the goods is not ascertainable at the time of export and that the value declared is that which I/We, having regard to the prevailing market conditions, expect to receive on the sale of goods in the overseas market.
I/We undertake that I/We will deliver to the bank named herein __________ The foreign exchange representing the full export value of the goods on or before @ __________ in the manner specified in the Regulations made under the Foreign Exchange Management Act, 1999. I/We further declare that I/We am/are resident in India and I/We have a place of business in India.
I/We* am/are OR am/are not in Caution List of the Reserve Bank of India.
| Date: | (Signature of Exporter) |
@ State appropriate date of delivery which must be within six months from the date of shipment but for exports to warehouses established outside India with permission of the Reserve Bank, the date of delivery must be within fifteen months.
*Strike out whichever is not applicable.
FOR AUTHORISED DEALER’S USEUniform Code Number ____________________
Date of
(i) negotiation
(ii) receipt for collection
(iii) Bill No.
*Type of Bill (i) DA
c (ii) DP
c (iii) Others
c _____________(Specify)
*Types of shipment (i) Firm Sale Contract
c (ii) Consignment Basis
c (iii) Others
c __________ (Specify)
*Indicate (
c) in the box applicable
The SDF Form was included in the Statement sent to Reserve Bank with the R Return for the fortnight ending _________sent on _________
We certify and confirm that we have received the total amount of _________ (Currency amount) as under being the proceeds of exports declared on this form.
| Date of receipt | Currency | Credit to Nostro Account in...............Country | Debit to NR Rupee Account of a Bank in................. country | Period of R Return with which the realisation has been reported to RBI |
| | | In our name | In the name of** | Held with us | Held with** | |
| (1) | (2) | (3) | (4) | (5) | (6) | (7) |
| | | | | | | |
**(Write the name of the concerned Indian Authorised Dealer Branch)
Any other manner of receipt (Specify)
(Stamp & Signature of Authorised dealer)
Date : _____________________________
Address : __________________________
SPACE FOR USE BY RESERVE BANK OF INDIAFORM PP*
EXCHANGE CONTROL
Exporter’s Declaration
ORIGINALForm Number :
(Please see ‘Notes to Exporters’) |
| 1. | (a) Name of the Post Office |
| (b) Number and date of Parcel Receipt |
| 2. | Exporter’s Name | (for RBI use) |
| 3. | Importer/Exporter Code No. |
| 4. | Buyer’s/Consignee’s Name and address: |
| 5. | Country of destination |
| 6. | Nature of contract*(i) CIF/(ii) C&F/(iii)FOB/
(iv) Others (Specify): ..... |
| 7. | Date of despatch . |
| 8. | Type of Shipment*(i) Outright Sale/(ii)
Consignment export/(iii) Others (Specify) ..... |
| 9. | Description of goods : |
| 10. | Quantity of goods : Unit† .....Quantity |
| 11. | Currency of Invoice
[†Ton/Kilogram/Litre/Cubic Metre/
Sq. Metre/Metre/Number/Others (Specify)] ..... |
| @ | Where the full export value is not ascertainable value expected on sale of goods in the oversease market may be shown | 12. Analysis of export value : |
| Particulars | Currency | Amount |
| @Full Export value | | |
| c | No application for permission for remittance/deduction From the declared value on account of agency Commission and/or discount will be Entertained by the Reserve Bank or Authorised Dealer unless these have been declared on this form | F.O.B. Value | | |
| Freight | | |
| Insurance | | |
| c Discount (Rate. ....) | | |
| c Agency Commission (Rate. ..) | | |
(For Customs Use)
Export Value verified
(Customs Appraiser) | 13. Customs Assessable Value (Rupees) |
| 14. | If the export is made under general permission of the
Reserve Bank of India, Number and date of its approval |
| 15. | If the export is made under L/C arrangements, name of
advising bank in India |
| 16. | State if the payment is to be received through the Asian
Clearing Union: *Yes/No |
| 17. | Name & address of bank through whom payment is to be
received |
I/We hereby declare that I/we am/are the *SELLER/CONSIGNOR of the goods in respect of which the declaration is made and that the particulars given above are true and that *(a) the export value as contracted with the buyer is the same as the full export value declared above/*(b) the full export value of goods is not ascertainable at the time of export and that the value declared is that which I/we, having regard to the prevailing market conditions, expect to receive on the sale of goods in the overseas market.
I/We undertake that I/we will deliver to the bank named above the foreign exchange representing the full export value of the goods on or before† _____ in the manner prescribed in the Regulations made under Foreign Exchange Management Act 1999. I/We further declare that I/we am/are resident in India and I/we have a place of business in India.
I/We* am/are not in the Caution List of the Reserve Bank of India.
†State approximate date of delivery which must be within six months from the date of shipment.
*Strike out whichever is not applicable.
(For A.D.’s use)
Stamp & Signature of
Authorised dealer
Date:
Bank’s Uniform Code No. | |
(Signature of Exporter)
Date :
Address : |
Notes to Exporters(1) This Form should not be pasted on the Parcel.
(2) The PP Form procedure applies to postal exports to all territories outside India excluding Nepal and Bhutan. The PP Form should be completed in duplicate in all cases.
(3) The Original should be submitted by the exporter to the Post Office after having it countersigned by an Authorised Dealer in foreign exchange. The Post Office through which the goods have been despatched will forward the Original to the nearest office of Reserve Bank of India.
(4) All documents relating to export of goods from India must be passed through the medium of an Authorised Dealer in foreign exchange in India within 21 days of the date of shipment of the goods.
(5)The amount representing the full export value of goods must be realised within six months from the date of shipment.
Note : Government of India/Indian Financial institutions may conclude from time to time Special Trade Agreements with other countries providing for settlement of certain payments from the countries in a specified manner or for exports to be financed from Government to Government Credits. Reserve Bank will advise Authorised Dealers of such arrangements by issue of circulars. Methods of payment specified in the individual arrangements will have to be followed in such cases.
| Space for use by Reserve Bank of India |
|---|
| |
FORM PP
EXCHANGE CONTROL
Exporter’s Declaration
DUPLICATE| Form Number : |
| 1. | (a) Name of the Post Office |
| (b) Number and date of Parcel Receipt |
| 2. | Exporter’s Name | (for RBI use) |
| 3. | Importer/Exporter Code No. |
| 4. | Buyer’s/Consignee’s Name and address: |
| 5. | Country of destination |
| 6. | Nature of contract*(i) CIF/(ii) C&F/(iii)FOB/
(iv) Others (Specify): ..... |
| 7. | Date of despatch . |
| 8. | Type of Shipment*(i) Outright Sale/(ii)
Consignment export/(iii) Others (Specify) ..... |
| 9. | Description of goods : |
| 10. | Quantity of goods : Unit† .....Quantity |
| 11. | Currency of Invoice
[†Ton/Kilogram/Litre/Cubic Metre/
Sq. Metre/Metre/Number/Others (Specify)] ..... |
| @ | Where the full export value is not ascertainable value expected on sale of goods in the oversease market may be shown | 12. Analysis of export value : |
| Particulars | Currency | Amount |
| @Full Export value | | |
| c | No application for permission for remittance/deduction From the declared value on account of agency Commission and/or discount will be Entertained by the Reserve Bank or Authorised Dealer unless these have been declared on this form | F.O.B. Value | | |
| Freight | | |
| Insurance | | |
| c Discount (Rate. ....) | | |
| c Agency Commission (Rate. ..) | | |
(For Customs Use)
Export Value verified
(Customs Appraiser) | 13. Customs Assessable Value (Rupees) |
| 14. | If the export is made under general permission of the
Reserve Bank of India, Number and date of its approval |
| 15. | If the export is made under L/C arrangements, name of
advising bank in India |
| 16. | State if the payment is to be received through the Asian
Clearing Union: *Yes/No |
| 17. | Name & address of bank through whom payment is to be
received |
I/We hereby declare that I/we am/are the *SELLER/CONSIGNOR of the goods in respect of which the declaration is made and that the particulars given above are true and that *(a) the export value as contracted with the buyer is the same as the full export value declared above/*(b) the full export value of goods is not ascertainable at the time of export and that the value declared is that which I/we, having regard to the prevailing market conditions, expect to receive on the sale of goods in the overseas market.
I/We undertake that I/we will deliver to the bank named above the foreign exchange representing the full export value of the goods on or before† __________ in the manner prescribed in Regulations made under the Foreign Exchange Management Act 1999. I/We further declare that I/we am/are resident in India and I/we have a place of business in India.
I/We* am/are not in the Caution List of the Reserve Bank of India.
†State approximate date of delivery which must be within six months from the date of shipment.
*Strike out whichever is not applicable.
(For A.D.’s use)
Stamp & Signature of
Authorised dealer
Date:
Bank’s Uniform Code No. | |
(Signature of Exporter)
Date :
Address : |
Note : All documents relating to export of goods from India must be passed through the medium of an Authorised Dealer in foreign exchange in India within 21 days of the date of shipment of the goods.
FOR AUTHORISED DEALER’S USE| | Uniform Code Number : _________________________________
|
Date of *(i) negotiation/(ii) receipt for collection _____________ Bill No.
|
| * Strike out whichever is not applicable | Type of Bill *DA/(ii)DP/ (iii) Others
Type of shipment : *(i) Firm Sale Contract/ (ii)
Consignment Basis/ (iii) Others (Specify)
The PP Form was included in the Statement sent to
the Reserve Bank with the R Return for the fortnight
ending__________ sent on
|
We certify and confirm that we have received the total amount of ___________ (Currency)
(Amount) as under being the proceeds of exports declared on this form.
| Date of receipt | Currency | Credit to Nostro Account in ________(Country) | Debit to NR Rupee Account of a bank in________ (country) | Period to R Return with which the realisation has been reported to RBI |
| | | In our name | In the name of† | Held with us | Held with† | |
| 1 | 2 | 3 | 4 | 5 | 6 | 7 |
| | | | | | | |
| | | | | | | |
(† Write the name of the concerned Indian Authorised Dealer branch).
Any other manner of receipt (specify)
________________________________________
(Stamp & Signature of Authorised Dealer)
Date : ________________
Address : _________________
Notes to Authorised Dealer :1. Please ensure that the columns on the face of the PP Form have been completed by the exporter and that they have been duly authenticated by the Postal authorities wherever necessary.
2. In case the net amount received falls short of the full export value declared on the Form for reasons other than deduction of bank charges, please indicate the authority conferred on the Authorised Dealers by or under the Exchange Control Manual or the Authorised Dealer’s Circular or Circulars, as the case may be, or the Reserve Bank of India’s approval number and date for reduction.
EXCHANGE CONTROL
SOFTWARE EXPORT DECLARATION (SOFTEX) FORM
(For declaration of Software Exports through data-communication links
and receipt of Royalty on the Software Packages/Products exported)
| 1. | Name and address of the exporter
|
| 2. | STPI Centre within whose jurisdiction the unit is situated
|
| 3. | Import-Export Code Number
|
| 4. | Category of exporter : | STP/EHTP/EPZ/SEZ/100% EOU/DTA unit
|
| 5. | Buyer’s name and address including country and their relationship with exporting unit (if any)
|
| 6. | Date and Number of Invoice
|
| 7. | a) Whether export contract/ purchase order already registered with STPI.(If ‘No’, please attach copy of the contract/purchase order) | Yes c No c
|
| b) Does contract stipulate payment of royalty | Yes c No c
|
SECTION - A
(For exports through data communication link)
|
|---|
| 8. | Name of Authorised datacom service provider | STPI/VSNL/DOT/Internet/Others (Please specify)
|
| 9. | Type of software exported (Please mark on the appropriate box on the left side).
|
| (a) Computer Software | RBI Code
|
| c Data Entry jobs and Conversion Software Data Processing | 9 0 6
|
| c Software Development | 9 0 7
|
| c Software Product, Packages | 9 0 8
|
| c Others (Please specify) | 9 0 9
|
(b) Other Software
|
| c Video/TV Software | 9 1 0
|
| c Others (Please specify) | 9 1 1
|
| 10. | Analysis of Export Value | Currency | Amount |
(a) Full export value Of which :-
|
i) Net value of exports without
transmission charges
|
ii) Transmission charges
included in invoice
|
(b) Transmission charges (if payable
separately by the overseas client)
|
(c) Deduct: Agency commission,
at the rate of .......%
|
(d) Any other deductions as
permitted by RBI (please specify)
|
(e) Amount to be realised [(a+b) - (c+d)]
|
| 11. | How export value will be realised
(mode of realisation) (Please mark
on the appropriate box)
|
| c (a) Under L/C | (a) Name and address _____________
of Authorised Dealer _____________
(b) Authorised Dealer Code No. ________________
|
| c (b) Bank Guarantee | (a) Name and address of ______________________
Authorised Dealer ______________________
(b) Authorised Dealer Code No. ________________
|
c (c) Any other arrangement
e.g. advance payment, etc.
including transfer/remittance
to bank account maintained
overseas (Please specify)
| (a) Name and address of ___ ___________________
Authorised Dealer ______________________
(b) Authorised Dealer Code No. ________________
|
SECTION - B
(For receipt of Royalty on Software Packages/Products exported)12. Details of Software Package(s)/
Product(s) exported
(a) Date of export ___________________________________
(b) GR/SDF/PP/SOFTEX Form No. on ___________________________________
which exports were declared
(c) Royalty agreement details
c %age and amount of royalty ___________________________________
c Period of royalty agreement
(Enclose copy of Royalty ___________________________________
agreement, if not already registered)
13. How royalty value will be realised
(as defined in Royalty agreement) ___________________________________
14. Calculation of royalty amount ___________________________________
(Enclose copy of communication
from the foreign customer)
15. Name and address of designated Authorised ___________________________________
Dealer in India through whom payment has
been received/to be received A.D. Code No. _______________________
SECTION -C16. Declaration by exporter
I/We hereby declare that I/we am/are the seller of the software in respect of which this declaration is made and that the particulars given above are true and that the value to be received from the buyer represents the export value contracted and declared above. I/we also declare that the software has been developed and exported by using Authorised and legitimate datacom links.
I/We undertake that I/we will deliver to the bank named above the foreign exchange representing the full value of the software exported as above on or before ......................... (i.e. within six months from the date of invoice/date of last invoice raised during a month), in the manner specified in the Regulations made under the Foreign Exchange Management Act, 1999.
Place:
Date: | Stamp | _____________________________
Signature of the Exporter
Name: ________________________
Designation: ___________________ |
===========================================================================
Enclosure:
(1) Copy of Export Contract [7(a)]
(2) Copy of Royalty Agreement [12(c)]
(3) Copy of communication from foreign customer [14]
==========================================================================
Space for use of the competent authority (i.e. STPI/EPZ/SEZ) on behalf of Ministry of Information TechnologyCertified that the software described above was actually transmitted and the export/royalty value declared by the exporter has been found to be in order and accepted by us.
Place:
Date: | Stamp | _____________________________
(Signature of Designated Official of STPI/EPZ/SEZ
on behalf of Ministry of Information Technology)
Name: ________________________
Designation: ___________________ |