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RBI Notification Circulars Master Circulars RBI/2004-05/8 Master Circular No. / 8 /2004-05, DT. 01/07/2004

RBI/2004-05/8 Master Circular No. / 8 /2004-05, DT. 01/07/2004

Master Circular- Export of Goods and Services(Part - II)

SDF
[See Regulation 3(1)]

(In duplicate)

Shipping Bill No.

Date:

Declaration under Foreign Exchange Management Act,1999:

I/We hereby declare that I/We am/are the *SELLER/CONSIGNOR of the goods in respect of which this declaration is made and that the particulars given in the Shipping Bill NoЕЕЕЕЕЕЕ... dated ЕЕЕЕЕЕЕ. are true and that (a) * the value as contracted with the buyer is the same as the full export value declared in the above shipping bill (b) * the full export value of the goods is not ascertainable at the time of export and that the value declared is that which I/We, having regard to the prevailing market conditions, expect to receive on the sale of goods in the overseas market.

I/We undertake that I/We will deliver to the bank named herein ЕЕЕЕЕЕЕЕЕЕЕЕ. The foreign exchange representing the full export value of the goods on or before @ЕЕЕЕЕЕЕЕЕЕЕЕ in the manner specified in the Regulations made under the Foreign Exchange Management Act, 1999. I/We further declare that I/We am/are resident in India and I/We have a place of business in India.

I/We* am/are OR am/are not in Caution List of the Reserve Bank of India.

ЕЕЕЕЕЕЕЕЕЕЕЕЕЕЕЕ
(Signature of Exporter)

Date: ЕЕЕЕЕЕ..

@ State appropriate date of delivery which must be the due date for payment or within six months from the date of shipment but for exports to warehouses established outside India with permission of the Reserve Bank, the date of delivery must be within fifteen months.

* Strike out whichever is not applicable.

FOR AUTHORISED DEALERТS USE

Uniform Code Number ......................

* Indicate( ) in the box applicable

Date of

(i) negotiation....................................................................
(ii) receipt for collection......................................................
(iii) Bill No.........................................................................

*Type of Bill (i) DA c (ii) DP c (iii) Others c .......... (Specify)
*Types of shipment (i) Firm Sale Contract c (ii) Consignment Basis c Others c ........(Specify)

The SDF Form was included in the Statement sent to Reserve Bank with the R Return for the fortnight ending ......................sent on ........................................

We certify and confirm that we have received the total amount of ............................ as under being the proceeds of exports declared on this form. (Currency amount )

Date of receipt	Currency	Credit to Nostro Account in --------------------- (Country)		Debit to NR Rupee Account of a Bank in ----------------- (Country)		Period of R Return with which the realisation has been reported to RBI
		In our name	in the name of**----------- ----------------	Held with us	Held with**-- ----------------- ----
(1)	(2)	(3)	(4)	(5)	(6)	(7)

** Write the name of the concerned Indian Authorised Dealer Branch.

Any other manner of receipt(Specify)..........................................................................................

..........................................................
(Stamp & Signature of authorised dealer)
Date .....................................................
Address : .............................................
.............................................................
.............................................................

SPACE FOR USE BY RESERVE BANK OF India

FORM : PP

EXCHANGE CONTROL
(EXPORTER'S DECLARATION)
ORIGINAL

Form Number:

1.(a)	Name of the Post Office....................................
(b)	Number and date of Parcel Receipt..........................
2.	Exporter's Name:...........................................	(for RBI Use)
3.	Importer/Exporter Code No:.............................
4.	Buyer's/Consignee's Name and address:......................
	........................................................................................	cccc
5.	Country of destination.....................................
6.	Nature of contract*(i)CIF/(ii)C&F/(iii)FOB/(iv)Others Specify): .................................................	cccc
7.	Date of despatch ..........................................
8.	Type of shipment*(i)Outright Sale/(ii)Consignment	cccc
	Export/(iii)Others (Specify) ..............................
9.	Description of goods: .....................................
10.	Quantity of goods: Unit ? ..................... Quantity..............
11.	Currency of Invoice.................
	[? Tonne/Kilogram/Litre/Cubic Metre/
	Sq. Metre/Metre/Number/Others (Specify)]

@	Where the full export	12. Analysis of export value:
	value is not ascertainable,	Particulars	Currency	Amount
	value expected on sale of
	goods in the overseas	@Full Export value
	market may be shown.
?	No application for	F.O.B. Value
	Permission for remittance/
	Deduction from the	Freight
	Declared value on account
	of agency commission and/	Insurance
	or discount will be
	Entertained by the	? Discount (Rate....)
	Reserve Bank or
	Authorised dealer unless	? Agency Commission
	these have been declared on this form	(Rate....)

	(For Customs Use)	13. Customs Assessable Value
	Export Value verified	(Rupees)............................................
	(Customs Appraiser)
14.	If the export is made under general permission of the
	Reserve Bank of India, Number and date of its approval.......
15.	If the export is made under L/C arrangements, name of
	advising bank in India.............................................................		cccc
16.	State if the payment is to be received through the Asian
	Clearing Union: *Yes/No....................................		cccc
17.	Name & address of bank through whom payment is to be
	received...................................................................................		cccc

I/we hereby declare that I/we am/are the *SELLER/CONSIGNOR of the goods in respect of which the declaration is made and that the particulars given above are true and that *(a) the export value as contracted with the buyer is the same as the full export value declared above /*(b) the full export value of goods is not ascertainable at the time of export and that the value declared is that which I/we, having regard to the prevailing market conditions, expect to receive on the sale of goods in the overseas market.

I/we undertake that I/we will deliver to the bank named above the foreign exchange representing the full export value of the goods on or before ? ..................................... in the manner specified in the Regulations made under the Foreign Exchange Management Act, 1999. I/we further declare that I/we am/are resident in India and I/we have a place of business in India.

I/we* am/are not in the Caution List of the Reserve Bank of India.
am/are

? State approximate date of delivery which must be within six months from the date of shipment.

* Strike out whichever is not applicable.

(For A.D.'s use)

Stamp & Signature of Authorised dealer

Date:........................................
Bank's Uniform Code No......................

(Signature of Exporter)Date:
Address

NOTES TO EXPORTERS

1) This form should not be pasted on the Parcel.

2) The PP form procedure applies to postal exports to all territories outside India excluding Nepal and Bhutan. The PP form should be completed in duplicate in all cases.

3) The Original should be submitted by the exporter to the Post Office after having it countersigned by an authorised dealer in foreign exchange. The Post Office through which the goods have been despatched will forward the Original to the nearest office of Reserve Bank of India.

4) All documents relating to export of goods from India must be passed through the medium of an authorised dealer in foreign exchange in India within 21 days of the date of shipment of the goods.

5) The amount representing the full export value of goods must be realised within six months from the date of shipment.

Note: Government of India/Indian financial institutions may conclude from time to time Special Trade Agreements with other countries providing for settlement of certain payments from the countries in a specified manner or for exports to be financed from Government to Government Credits. Reserve Bank will advise authorised dealers of such arrangements by issue of circulars. Methods of payment specified in the individual arrangements will have to be followed in such cases.

SPACE FOR USE BY RESERVE BANK OF India

FORM : PP

EXCHANGE CONTROL
(EXPORTER'S DECLARATION)
DUPLICATE

Form Number:

1.(a)	Name of the Post Office....................................
(b)	Number and date of Parcel Receipt..........................
2.	Exporter's Name:...........................................	(for RBI Use)
3.	Importer/Exporter Code No:.............................
4.	Buyer's/Consignee's Name and address:......................
	........................................................................................	cccc
5.	Country of destination.....................................
6.	Nature of contract*(i)CIF/(ii)C&F/(iii)FOB/(iv)Others Specify): .................................................	cccc
7.	Date of despatch ..........................................
8.	Type of shipment*(i)Outright Sale/(ii)Consignment	cccc
	Export/(iii)Others (Specify) ..............................
9.	Description of goods: .....................................
10.	Quantity of goods: Unit ? ..................... Quantity..............
11.	Currency of Invoice.................
	[? Tonne/Kilogram/Litre/Cubic Metre/
	Sq. Metre/Metre/Number/Others (Specify)]

@	Where the full export	12. Analysis of export value:
	value is not ascertainable,	Particulars	Currency	Amount
	value expected on sale of
	goods in the overseas	@Full Export value
	market may be shown.
?	No application for	F.O.B. Value
	Permission for remittance/
	Deduction from the	Freight
	Declared value on account
	of agency commission and/	Insurance
	or discount will be
	Entertained by the	? Discount (Rate....)
	Reserve Bank or
	Authorised dealer unless	? Agency Commission
	these have been declared on this form	(Rate....)

	(For Customs Use)	13. Customs Assessable Value
	Export Value verified	(Rupees)............................................
	(Customs Appraiser)
14.	If the export is made under general permission of the
	Reserve Bank of India, Number and date of its approval.......
15.	If the export is made under L/C arrangements, name of
	advising bank in India.............................................................		cccc
16.	State if the payment is to be received through the Asian
	Clearing Union: *Yes/No....................................		cccc
17.	Name & address of bank through whom payment is to be
	received...................................................................................		cccc

(For A.D.'s use)

Stamp & Signature of Authorised dealer

Date:........................................
Bank's Uniform Code No......................

(Signature of Exporter)Date:
Address

NOTE:

All documents relating to export of goods from India must be passed through the medidum of an authorised dealer in foreign exchange in India within 21 days of the date of shipment of the goods.

FOR AUTHORISED DEALERS'S USE

Uniform Code Number:.........................

Date of *(i)negotiation/(ii)receipt for collection................................Bill No................................

*Strike out
Whichever is
not applicable

Type of bill *DA/(ii)DP/(iii)Others...................................
Type of shipment: *(i)Firm Sale Contract/(ii)Consignment
Basis/(iii)Others (Specify)................................................
The PP form was included in the Statement sent to the Reserve Bank with
the R Return for the fortnight ending....................sent on...............................

We certify and confirm that we have received the total amount of ЕЕЕЕЕЕЕЕЕЕЕЕ.. as under being the proceeds of exports declared on this form.

(Currency) (Amount)

Date of Receipt	Currency	Credit to Nostro Account in (country)		Debit to NR Rupee Account of a bank in (country)		Period of R Return with which the reallisation has been reported to
		In our Name	In the Name of е	Held with us	Held with е
(1)	(2)	(3)	(4)	(5)	(6)	(7)

(е Write the name of the concerned Indian Authorised Dealer branch). Any other manner of receipt
(Specify)

(Stamp & Signature of authorised dealer)
Date:ЕЕЕЕЕЕЕЕЕЕЕЕЕЕЕЕЕЕЕЕ
Address:ЕЕЕЕЕЕЕЕЕЕЕЕЕЕЕЕЕЕ

Notes to Authorised Dealer:

1. Please ensure that the columns on the face of the PP form have been completed by the exporter and that they have been duly authenticated by the Postal authorities wherever necessary.

2. In case the net amount received falls short of the full export value declared on the form for reasons other than deduction of bank charges, please indicate the authority conferred on the authorised dealers by Reserve Bank in terms of the Directions issued in this regard or the Reserve Bank of India's approval number and date for reduction.

EXCHANGE CONTROL

SOFTWARE EXPORT DECLARATION (SOFTEX) FORM

(For declaration of Software Exports through data-communication links
and receipt of Royalty on the Software Packages/Products exported)


FORM NO: AB	ORIGINAL

1. Name and address of the exporter
2. STPI Centre within whose jurisdiction the unit is situated
3. Import-Export Code Number
4. Category of exporter	: STP/EHTP/EPZ/SEZ/100% EOU/DTA unit
5. BuyerТs name and address including country and their relationship with exporting unit (if any)
6. Date and Number of Invoice
7. a) Whether export contract/ purchase order already registered with STPI. (If СNoТ, please attach copy of the contract/purchase order)	c c Yes No
b) Does contract stipulate payment of royalty	c c Yes No

SECTION - A

(For exports through data communication link)

8. Name of authorised datacom service provider	STPI/VSNL/DOT/Internet/Others (Please specify)
9. Type of software exported (Please mark С√С on the appropriate box on the left side).
(a) Computer Software	RBI Code
c Data Entry jobs and Conversion Software Data Processing	9 0 6
c Software Development	9 0 7
c Software Product, Packages	9 0 8
c Others (Please specify)	9 0 9
(b) Other Software
c Video/TV Software	9 1 0
c Others (Please specify)	9 1 1
10. Analysis of Export Value Amount	Currency
(a) Full export value Of which :- i) Net value of exports without transmission charges ii) Transmission charges included in invoice (b) Transmission charges (if payable separately by the overseas client) (c) Deduct: Agency commission, at the rate of .......% (d) Any other deductions as permitted by RBI (please specify) (e) Amount to be realised [(a+b) - (c+d)] 11. How export value will be realised (mode of realisation) (Please mark С√С on the appropriate box
c (a) Under L/C	(a) Name and address of ______________________ Authorised Dealer______________________ (b) Authorised Dealer Code No.________________
c (b) Bank Guarantee	(a) Name and address of______________________ Authorised Dealer______________________ (b) Authorised Dealer Code No.________________
c (c) Any other arrangement e.g. advance payment, etc. including transfer/remittance to bank account maintained overseas (Please specify)	(a) Name and address of ____________________ Authorised Dealer______________________ (b) Authorised Dealer Code No.________________

SECTION - B

(For receipt of Royalty on Software Packages/Products exported)

12. Details of Software Package(s)/
Product(s) exported

13. How royalty value will be realised
(as defined in Royalty agreement)
___________________________________

14. Calculation of royalty amount
___________________________________
(Enclose copy of communication
from the foreign customer)

15. Name and address of designated Authorised
___________________________________
Dealer in India through whom payment has
been received/to be received A.D. Code No.
_______________________

SECTION -C

16. Declaration by exporter

I/We hereby declare that I/we am/are the seller of the software in respect of which this declaration is made and that the particulars given above are true and that the value to be received from the buyer represents the export value contracted and declared above. I/we also declare that the software has been developed and exported by using authorised and legitimate datacom links.

I/We undertake that I/we will deliver to the bank named above the foreign exchange representing the full value of the software exported as above on or before ......................... (i.e. within six months from the date of invoice/date of last invoice raised during a month), specified in the Regulations made under the Foreign Exchange Management Act, 1999.

_____________________________
Signature of the Exporter
Name: ________________________
Designation:___________________

Place: Stamp
Date:

Enclosure:

Space for use of the competent authority (i.e. STPI/EPZ/SEZ) on behalf of Ministry of Information Technology

Certified that the software described above was actually transmitted and the export/royalty value declared by the exporter has been found to be in order and accepted by us.

Place:
___________________________________
Date:

(Signature of Designated Official of
STPI/EPZ/SEZ
on behalf of Ministry of Information
Technology)

Name: _________________________________
Designation: ____________________________

Stamp

EXCHANGE CONTROL

SOFTWARE EXPORT DECLARATION (SOFTEX) FORM

(For declaration of Software Exports through data-communication links
and receipt of Royalty on the Software Packages/Products exported)


FORM NO: AB	DUPLICATE

1. Name and address of the exporter
2. STPI Centre within whose jurisdiction the unit is situated
3. Import-Export Code Number
4. Category of exporter	: STP/EHTP/EPZ/SEZ/100% EOU/DTA unit
5. BuyerТs name and address including country and their relationship with exporting unit (if any)
6. Date and Number of Invoice
7. a) Whether export contract/ purchase order already registered with STPI. (If СNoТ, please attach copy of the contract/purchase order)	c c Yes No
b) Does contract stipulate payment of royalty	c c Yes No

SECTION - A

(For exports through data communication link)

8. Name of authorised datacom service provider	STPI/VSNL/DOT/Internet/Others (Please specify)
9. Type of software exported (Please mark С√С on the appropriate box on the left side).
(a) Computer Software	RBI Code
c Data Entry jobs and Conversion Software Data Processing	9 0 6
c Software Development	9 0 7
c Software Product, Packages	9 0 8
c Others (Please specify)	9 0 9
(b) Other Software
c Video/TV Software	9 1 0
c Others (Please specify)	9 1 1
10. Analysis of Export Value Amount	Currency
(a) Full export value Of which :- i) Net value of exports without transmission charges ii) Transmission charges included in invoice (b) Transmission charges (if payable separately by the overseas client) (c) Deduct: Agency commission, at the rate of .......% (d) Any other deductions as permitted by RBI (please specify) (e) Amount to be realised [(a+b) - (c+d)] 11. How export value will be realised (mode of realisation) (Please mark С√С on the appropriate box
c (a) Under L/C	(a) Name and address of ______________________ Authorised Dealer______________________ (b) Authorised Dealer Code No.________________
c (b) Bank Guarantee	(a) Name and address of______________________ Authorised Dealer______________________ (b) Authorised Dealer Code No.________________
c (c) Any other arrangement e.g. advance payment, etc. including transfer/remittance to bank account maintained overseas (Please specify)	(a) Name and address of ____________________ Authorised Dealer______________________ (b) Authorised Dealer Code No.________________

SECTION - B

(For receipt of Royalty on Software Packages/Products exported)

12. Details of Software Package(s)/
Product(s) exported

_____________________________
Signature of the Exporter
Name: ________________________
Designation:___________________

Place: Stamp
Date:

Enclosure:

(Signature of Designated Official of
STPI/EPZ/SEZ
on behalf of Ministry of Information
Technology)

Name: _________________________________
Designation: ____________________________

Stamp

For Authorised DealerТs use only

Certificate by authorised dealer

ADТs Uniform

The SOFTEX Form included in the ENC statement sent to the Reserve Bank with the СRТ Return (NOSTRO/VOSTRO) ....................................... for the period ending ................................... sent on
(Currency name)
We certify and confirm that we have received the total amount of.......................... ....... as under being the

(Currency) (Amount)

proceeds of exports declared on this form.

Date of Receipt	Currency	Credit to Nostro Account in .................. (Country)		Debit to Non-Resident Rupee Account of a bank in ..................... (country)		Period of R-Return with which the realisation has been reported to RBI
		In our name	In the name of **	Held with us	Held with **
1	2	3	4	5	6	7

(** Write the name of the concerned branch of Authorised Dealer)

Any other manner of receipt (Specify) ............................................................................................

Place:____________
Date:____________

Stamp

___________________________
(Signature of Authorised Official)
Name:____________________________________
Designation :_______________________________
Name & Address of__________________________
Authorised Dealer___________________________

EXCHANGE CONTROL

SOFTWARE EXPORT DECLARATION (SOFTEX) FORM

(For declaration of Software Exports through data-communication links
and receipt of Royalty on the Software Packages/Products exported)


FORM NO: AB	TRIPLICATE

1. Name and address of the exporter
2. STPI Centre within whose jurisdiction the unit is situated
3. Import-Export Code Number
4. Category of exporter	: STP/EHTP/EPZ/SEZ/100% EOU/DTA unit
5. BuyerТs name and address including country and their relationship with exporting unit (if any)
6. Date and Number of Invoice
7. a) Whether export contract/ purchase order already registered with STPI. (If СNoТ, please attach copy of the contract/purchase order)	c c Yes No
b) Does contract stipulate payment of royalty	c c Yes No

SECTION - A

(For exports through data communication link)

8. Name of authorised datacom service provider	STPI/VSNL/DOT/Internet/Others (Please specify)
9. Type of software exported (Please mark С√С on the appropriate box on the left side).
(a) Computer Software	RBI Code
c Data Entry jobs and Conversion Software Data Processing	9 0 6
c Software Development	9 0 7
c Software Product, Packages	9 0 8
c Others (Please specify)	9 0 9
(b) Other Software
c Video/TV Software	9 1 0
c Others (Please specify)	9 1 1
10. Analysis of Export Value Amount	Currency
(a) Full export value Of which :- i) Net value of exports without transmission charges ii) Transmission charges included in invoice (b) Transmission charges (if payable separately by the overseas client) (c) Deduct: Agency commission, at the rate of .......% (d) Any other deductions as permitted by RBI (please specify) (e) Amount to be realised [(a+b) - (c+d)] 11. How export value will be realised (mode of realisation) (Please mark С√С on the appropriate box
c (a) Under L/C	(a) Name and address of ______________________ Authorised Dealer______________________ (b) Authorised Dealer Code No.________________
c (b) Bank Guarantee	(a) Name and address of______________________ Authorised Dealer______________________ (b) Authorised Dealer Code No.________________
c (c) Any other arrangement e.g. advance payment, etc. including transfer/remittance to bank account maintained overseas (Please specify)	(a) Name and address of ____________________ Authorised Dealer______________________ (b) Authorised Dealer Code No.________________

SECTION - B

(For receipt of Royalty on Software Packages/Products exported)

12. Details of Software Package(s)/
Product(s) exported

_____________________________
Signature of the Exporter
Name: ________________________
Designation:___________________

Place: Stamp
Date:

Enclosure:

(Signature of Designated Official of
STPI/EPZ/SEZ
on behalf of Ministry of Information
Technology)

Name: _________________________________
Designation: ____________________________

Stamp

XOS

(Paragraph 6.C.12)

A. D. Code NoЕЕЕЕЕ

Statement of particulars of export bills outstanding
beyond prescribed period/ due date of realisation
as at 30th June/ 31st December

Part I-Outstanding export bills other than those on deferred payment terms

Sr. No.	Bill No. and date	Name & Address Of exporter	ExporterТs Code No./ IE Code No.	Date of export	Due date of realisa-tion	GR/PP/ SOFTEX form no.	Port of Ship-ment	Shipp-ing bill No. and date	Name & address Of the overseas Buyer	Commo-dity
1.	2.	3.	4.	5.	6.	7.	8.	9.	10.	11.

Invoice value	Amount Realised	Amount Outstanding	Rupee equivalent of outstanding amount (To be classified as)			Remarks
Currency and Amount	Currency And Amount	Currency And Amount	Cash exports	Exports on consignment basis	Undrawn balances
12.	13.	14.	15.	16.	17.	18.

____________________________________________________________________
Total
_____________________________________________________________________

Part II-Exports on deferred payment terms where instalments (including interest ) are outstanding beyond due date

Sr. No.	Name & address of expor-ter	Expor-terТs Code No./ IE Code No.	No. & date of RBI approval for deferred pay-ment term	Date of export	GR Form No.	Port of Ship-ment	Shipp-ing bill No. and date	Name & address of the over-seas buyer	Commo-dity	Invoice value
										Currency & Amount
1.	2.	3.	4.	5.	6.	7.	8.	9.	10.	11.

Value of goods covered under deferred payment terms (including interestI		Total Amount of deferred instalments (including interest) already received		Total Amount of instalments Outstanding (including interest) beyond due date		Rupee equiva-lent of outstan-ding amount	Whether ECGC cover obtained (Yes /No)	No. & date of bank certifi-cate issued	Remarks
Currency	Amount	Currency	Amount	Currency	Amount
12.		13.		14.		15.	16.	17.	18.

_____________________________________________________________________ Total
_____________________________________________________________________

Part III : Summary

Part I Part II

	'Cash' exports	Export on consignment basis	Undrawn balances	Total	Exports on deferred payment basis
Outstandings as on _______________ (End of previous half-year) Add: Addition during the half- year under report Less: Deletion during the half-year Net position of outstanding as on ______________ (End of half-year under report)	Rs.	Rs.	Rs.	Rs.	Rs.

We certify that all export bills i.e. export bills purchased, negotiated and sent for collection, outstanding beyond the prescribed period / due date of realisation of as at the end of half-year under report have been included in this statement.

Place: ___________________
Date : ___________________

Stamp

(Signature of Authorised Official)
Name:______________________
Designation:_________________

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