ICD Tughalkabad and Patparganj, Delhi

1. Bank Account

Exporters are required to open an account in the Punjab National Bank, ICD, Tughalkabad for credit of drawback amount.

2. Registration

Apply for registration mentioning the IEC Code, CHA licence number, and the account number of the PNB, as above, with the customs system before filing an EDI shipping bill. It may be noted that even if such registration has been done earlier at the air cargo unit, IGI Airport, New Delhi, a fresh registration is required for exports through the ICD, TKD.

3. Exports Covered

The Scheme of computerised processing of the drawback claims under the EDI system is applicable to all exports through ICD, TKD except:

(i) DBK claim relating to EOUs/EPZ units

(ii) Re-export of imported goods, under Section 74 of the Customs Act, 1962

4. SDF Form

The SDF Form (Annexure 52), is in lieu of GR form, for exports under EDI System. It is to be submitted in respect of each Shipping Bill, in duplicate. The Customs after verification/authentication of the SDF, will hand over to the exporter, one copy of SB marked “Exchanges Control Copy to which form SDF had been appended for being submitted to the bank (AD)”.

5. Data Entry

Present the green shipping bill i.e. drawback shipping bill at the service center located in the Administrative building of the Container Corporation of India (CONCOE|R) at ICD, Tughalkabad. Also make payment of the charges for the data entry, as prescribed.

Alongwith the shipping bill, present declaration named as Annexure b, given at Annexure 3, i.e. declaration form of for export of goods under claim for drawback. This declaration should be completed in all respects and signed by the exporter or his authorized agent. Forms which are incomplete or unsigned will not be accepted for data entry.

Do not forget to indicate your account number with the PNB in the declaration form as it is not possible to accept any shipment for export, under claim of drawback if, account number of the exporters in the PNB is not indicated.

Drawback Information. Give correct SI. No. of the relevant Annexure applicable to a particular cases on the declaration as well as in the Column on ‘itemwise details’ in the proforma named as Annexure B i.e. annexure 3. The serial numbers of the relevant declarations, which are not applicable for the exporter, may be deleted. If the relevant declaration are not filed alongwith the shipping bills, the EDI system will not process the drawback claims.

6. Check List

After data entry the service center will provide the exporter/his authorized agent with a copy of the check list reflecting the data entry.

Scrutiny. The exporter/his agent should scrutinise the check list and satisfy himself that all particulars have been entered correctly. If found correct, he should sign the check list and return to the service center for submission of the shipping bill to the customs computer system.

7. Shipping Bill No. and Date

After submission of SB to the Service Centre it will intimate the shipping bill No. and date to the exporter or his agent who should note it down carefully for future reference. The service center will return the check list and the declaration to the exporter or his agent with the shipping bill no. and date mentioned in each of the documents. No copy of the shipping bill would be available at this stage.

Carting order. On the strength of the check list and declaration bearing the shipping bill No. and date the Container Corporation of India (CONCOR) shall issue the Carting Order. It will not insist on production of SB to allow goods in the ICD. Thereafter, bring the export goods to the ICD. However, goods involving drawback amount of more than Rs. One lakh will be carted only after processing of the same by the Asstt. Commissioner for the purpose of customs examination and ‘let export’ order.

8. Carting of Goods

The export goods should be brought for the purpose of examination and ‘let export’ order within 7 days of filing the declaration in the service center. In case of delay a fresh declaration would need to be filed.

9. Customs Examination

After entry of the full consignment of goods inside the ICD, bring the goods to the export shed and contact any examining officer designated for the purpose of receipt of goods at the warehouse.

Documents. Present the following documents at the time of examination:

(i) Check list

(ii) Declaration in Annexure named as Annexure B i.e. Annexure 2

(iii) Proforma of details for examination in Annexure C i.e. Annexure 19

(iv) Drawback/DEEC Declaration in Annexure 4

(v) Relevant DECLARATION concerning any product falling under specified sub-heading of the Drawback Table. Specimens of such declarations are given at Annexure 1 to 18 for the Drawback year 1997-98. For 2000-2001, amend the same as required.

(vi) In case of factory stuffed containers, the documents i.e. Customs letter permitted such stuffing should be filed in original and not photocopy or attested copy.

(vii) Invoice-Original copy

(viii) LC/purchase order from the overseas buyers-Original copy

(ix) Packing list-Original copy

(x) SDF form-original and duplicate. But see below.

(xi) SDF Declaration (Annexure 5)

(xii) DEEC Declaration (Annexure 8)

(xiii) Quota Certificate-See ‘Quota slips’ below.

(xiv) Pre-shipment inspection certificate, if applicable

(xv) Any other declaration/certification.

Additional particulars if any, as listed out in Annexure C i.e. Annexure 19. In Col. IV of this Annexure, the name of the shipping line as well its codes should be mentioned. The code adopted by the customs is the same as used by CORNOR.

In case of clubbing of consignments the facts should be clearly mentioned in the relevant column of Annexure ‘C’ i.e. Annexure 19.

The examining officer will enter these particulars including the date of arrival of the whole consignment and mark the electronic shipping bill and additional documents to the Supdt. of the export shed who will assign an examining officer for the shipment and intimated the officer’s name and the packages to be examined if any, on the check list and return to the exporter or his agent. The examination officer will inspect/examine the shipment and enter his report in the system. There is no need for written examination report. He will then mark electronic shipping bill alongwith all original documents and check list to the Supdt. export shed. If found correct, he will proceed to allow ‘let export’ order for shipment and inform the exporter. The check list and the declaration alongwith all original documents will be retained by the Supdt. If any discrepancy is found the exporter will be instructed to meet the Assistant Commissioner for appropriate action.

10. SDF Form

The SDF Form (Annexure 52), is in lieu of GR form, for exports under EDI System. It is to be submitted in respect of each Shipping Bill, in duplicate. The Customs after verification/authentication of the SDF, will hand over to the exporter, one copy of SB marked “Exchange Control Copy to which form SDF had been appended for being submitted to the bank (AD)”.

11. Drawal of Samples

If the Supdt. of Customs order for samples to be drawn and tested, the examination officer will proceed to draw three samples from the consignment and enter the particulars thereof alongwith the details of testing agency in the ICDS/E System. Three copies of the test memo will be prepared by the examining officer and signed by him and Supdt. on behalf of the Customs and the exporter or his agent. The disposal of the three copies of the test memo will be as follows:

- Original to be sent alongwith the samples to the testing agency.

- Duplicate i.e. customs copy to be retained with the second sample.

- Triplicate i.e. exporters copy-alongwith the third sample.

12. Amendment of Shipping Bill

Pre-examination Stage. Where any amendment is required in a shipping bill, (other than those processed by the AC) before the examination of the export cargo, an application may be sent to service center, which will proceed to make the required change on payment of amendment fee. In case of shipping bills processed by the AC, amendment will be allowed only by an AC.

In case of amendments required after examination, an application is to be made to the AC-Export. If permission for amendment is allowed by the AC, the exporter or his agent may get the amendment done through the service center on production of the amendments and payment of amendment fee.

In rare cases amendment can be allowed after issue of ‘let export’ order also but only after permission of Additional/Deputy Commissioner of Customs.

13. Processing of Shipping Bill

After the ‘let export’ order on the goods, drawback claims will be processed through EDI system on frist-come-frist served basis. No separate claim is to be filed. The status of the shipping bill and sanction of grant of drawback can be ascertained from the query counter at the service center. If any query counter at the service center. If any query has been raised or deficiency noticed, the same will be shown on the terminal and a print out of the query/deficiency may be obtained by the authorized person of the exporter from the service center.

14. Credit of the Drawback Amount

All the claims sanctioned in a particular day will be enumerated in a scroll and transferred to the PNB at ICD. The bank will credit the drawback amount in the account of the exporter on the next day. Bank will also send a fortnightly statement to the exporter about the payment of drawback claims.

15. Quota Slips

The quota slip issued by Apparel Export Promotion Council (AEPC) will be pasted on the export invoice instead of the shipping bill. The allocation number of the AEPC should be entered in the system at the time of shipping bill data entry. The quota certification of export invoice should be submitted to customs alongwith other original documents at the examination of the export cargo.